SPECTO Aerospace is a Dutch aerospace company specialising in the repair of composite aircraft parts. With 100 to 200 employees, SPECTO serves both civil and military aviation. A technical niche market in which everything revolves around quality, speed and compliance.
In order to attract the right professionals, Tijmen Koelewijn saw that the same high standards were also needed in the recruitment process. As a Recruitment Business Partner, he works on building an efficient and professional process that meets the demands of this exacting sector.
And that's exactly where Tellent Recruitee's ATS and AgencyHub add-on came in.
"We're in a niche market where precision and compliance are essential. Our recruitment strategy needs to reflect the same level of expertise and attention to detail."
The challenge: no structure in the recruitment process
Initially, there was a lack of structure in the recruitment process. Job openings were only posted on the company website, applications were tracked manually in Excel files, and collaboration with agencies was done through ad hoc calls and emails. There was no central coordination or system in place.
Recruitment was still in its infancy – and that simply wasn't good enough to attract the right specialist profiles.
"When I started at SPECTO, recruitment – in my words – wasn't in order. The process was labour-intensive, there was no control, and it was completely inefficient."
One central platform for all collaboration
It was clear: a more efficient approach was needed. A modern ATS that brings structure to the internal process and a solution that makes collaboration with external agencies clear. SPECTO found that combination in Tellent Recruitee's ATS and the AgencyHub add-on.
The ATS brought clarity and structure to the internal recruitment process – from collecting and reviewing CVs to communication and candidate management. AgencyHub added exactly what was missing: one central hub for collaboration with recruitment agencies.
In AgencyHub, users can:
- Track and manage candidates from different agencies in one overview
- Easily share job openings and communicate with agencies for fast feedback and updates
- Establish clear agreements on terms, fees and rules for cooperation
- Manage and store contracts centrally
- Monitor agency performance with real-time insights, such as time-to-hire, placement costs and candidate quality
This brought SPECTO's entire recruitment process – both internal and external – together in one platform. No more scattered tools or endless email threads, but a clear and accessible system in which everyone collaborates.
The introduction of the tool went smoothly. "The implementation is self-evident," says Tijmen. "We received excellent support with customised videos and practical guidance."
The results for SPECTO
Since switching to Tellent Recruitee and AgencyHub, SPECTO has made significant strides in professionalisation and efficiency. The recruitment process is more streamlined: candidates flow directly into the ATS, with no manual input needed.
The built-in chat function ensures fast and clear coordination with recruitment agencies. "Where I used to spend 15 minutes answering an email, I now send a chat message within 3 minutes," says Tijmen. This means a time saving of 80% on communication with recruitment agencies! This time saving adds up considerably, especially if you are switching between several agencies at the same time.
A notable extra is the AI support in the assessment of candidates. "The AI analyses of candidates are surprisingly accurate and useful," says Tijmen. "They often align well with the questions we're already asking, both positive and negative."
"AgencyHub continues to evolve, and that's crucial. It's not a static tool, but a solution that continues to improve. And if you need help, it's there right away. Not all software providers can say the same."
Looking ahead: recruiting even smarter in a niche market
Although SPECTO has only been working with Tellent Recruitee and AgencyHub for a relatively short time, the ambitions are clear. The foundation is in place, and the team is looking forward to focusing even more on quality and cooperation. They want to:
- Use the marketplace for specialised functions
- Filter job openings better with industry-specific categories
- Make agency performance more transparent for more targeted selection
In this way, SPECTO brings the recruitment process to the same high level as their technical work: fast, precise, future-proof and with an eye for quality.
Curious about how Tellent Recruitee can make your recruitment process smarter? Book a 30-minute demo and discover what's possible. Sneak peek: you'll cut your admin time in half, lower agency costs by up to 20%, hire faster, and stay effortlessly compliant.
